Items remain in a pending state until they are approved or rejected by someone who has permission to approve them. Require approval Specify that approval for a list item is required before it can be viewed by everyone. Tracking the history of a list is especially important if your organization needs to monitor a list as it evolves. If mistakes are made in a newer version, you can restore a previous version of an item. Track versions and detailed history Track versions of list items, so that you can see which items have changed from version to version, as well as who changed the list items. The following are some ways you can work with lists to help you to manage information for your group. Organize content in a single list into folders for added convenience and better performance, and improve performance in general with large lists by using indexing. Track versions and detailed history, require approval to modify data, use item-level and folder security, check-in and check-out, and automatically stay informed about changes by using alerts and RSS feeds. For example, you can view just the current events from a calendar on a home page and create a visual view - similar to a wall calendar - on another page.Ĭreate relationships between lists by using a combination of unique columns, lookup columns, and relationship enforcement (cascade and restrict delete), all of which enhance your ability to create more sophisticated business solutions and help preserve the integrity of your data.Ĭreate custom lists, display the data in Web Parts and Web Part Pages, and import, export, and link to data from other programs, such as Excel and Access. You can also attach one or more files to a list item to provide additional details, such as a spreadsheet containing supporting numbers or a document containing background information.Ĭreate list views to organize, sort, and filter data in different and specific ways change the metadata, such as adding and deleting columns, and modifying validation rules and use lists consistently across sites with content types, site columns, and templates. Lists are rich and flexible and have many built-in features that provide a robust way to store, share, and work with data.Ĭreate a list with a variety of columns, including Text, Number, Choice, Currency, Date and Time, Lookup, Yes/No, and Calculated. Issue tracking Includes versioning and version-history storage, for deeper analysis of workgroup projects and common work tasks. Tasks Include tracking of ownership and progress as well as an in-page timeline for an attractive visual presentation the list content. In many cases, lists can provide quick, effective solutions with little or no modifications. Lists can also include tasks that you can use as a focal point for team collaboration or in a business solution. Organizations typically use many types of lists, including links, announcements, contacts, issue tracking, and surveys, to name a few.
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